Sales Coordinator - polestar team

At Grand Touring Automobiles, innovation drives everything we do. With cutting-edge technology instilled within our vehicles, we are proud to represent Polestar, our newest and fastest-growing brand.

Polestar is a progressive electric performance brand determined to improve the society we live in. With uncompromised design and advanced technology at its core, Polestar is detail-obsessed, performance-focused, and relentless in its pursuit of excellence. Passion and emotion drive the brand, while electricity and innovation power its vehicles.

Polestar is blazing its own trail — one without compromise — and is seeking individuals who share that bold vision.

Position Summary

Grand Touring Automobiles is seeking a Sales Coordinator for our Polestar Division. Reporting to the Sales Managers, the Sales Coordinator is responsible for supporting sales administration and ensuring all licensing and documentation processes are completed accurately and efficiently.

Key Responsibilities

• Prepare all vehicle licensing applications daily
• Calculate licensing fees, prepare cheques, and submit to the Ministry of Transportation
• Verify returned licensing information and record applicable data (plate and permit numbers)
• Place completed dockets in mobile files
• File dockets under the appropriate Sales Representative
• Contact relevant parties to obtain missing licensing information
• Liaise regularly with the Ministry of Transportation
• Respond to Sales Representative inquiries regarding client licensing
• Sort all delivered vehicle dockets
• Record docket information in new and used vehicle registers
• Prepare dockets for future sales
• Match NIVIS, VDR, and factory invoices from the manufacturer
• File matched documents in the appropriate vehicle line folders
• Retrieve new vehicle pouches and match with corresponding documentation
• Record stock numbers on all manufacturer documents

Qualifications & Skills

• Polite and professional demeanor
• Previous automotive dealership experience is required
• Strong computer literacy (One Eighty fluency considered an asset)
• Customer-service focused with a commitment to best-in-class client experience
• Ability to meet deadlines in a fast-paced environment
• Strong ability to work independently
• Excellent verbal and written communication skills
• Exceptional organizational skills and attention to detail

Accessibility & Equal Opportunity

All applicants will be kept in strict confidence. Grand Touring Automobiles Group is committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).

If you require accommodation during the recruitment process, please indicate this in your application.

While we thank all applicants for their interest, only those selected for an interview will be contacted.